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Posts Tagged ‘estate wedding’

Planning an event at a private estate can be very fulfilling, but there are so many questions that come up along the way.  We wanted to focus a bit on catering an event at a private estate and what questions you should be asking your venue!

Can I bring in my own caterer?

  • Although, catering and beverage service is often provided in house, many private estates will have a preferred catering list which will have different vendors available with a variety of menu options and pricing and can customize to your specifications.  Many venues will allow outside catering as long as they are a licensed and insured.

If I have religious or cultural guidelines or special dietary concerns, do I have to go through your catering service?

  • Most estates will allow you to bring in your own catering service in this case, and may wave any outside catering fee.

My guest count is very small, do I have to pay the outside catering fee if I decide to use my own caterer?

  • Many venues only charge for outside catering when you reach a certain amount of guests.  Usually the fee is only assessed when the guest count reaches around 75 guests and above.

Will the caterer have access to the kitchen?

  • Every estate varies, but some will allow limited access to the kitchen.  Others will need to have a build out kitchen set up on the estate (oftentimes the garage).  Keep room in your budget for your caterer to bring in their own appliances for the build out kitchen.

Are there food and beverage minimums?

  • Ask your venue if they have any food and beverage minimums.  Some venues will have minimums that you must meet that might be well above what you were planning on spending.  Private estate events typically are much more flexible than traditional banquet halls and do not have food and beverage minimums, which leaves you with more freedom to spend that money on something else.

Can I bring my own alcohol or add my favorite beverage to the menu?

  • If you have a specific brand of wine or signature cocktail that you would like served, most services allow you to customize their beverage menu.  Some estates may let you bring in your own alcohol for a lower fee, while they still provide the bartenders and the non-alcoholic drink options.

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Have you ever considered having an estate event with us but you aren’t sure what to expect?

We’ve put together a list of things to keep in mind when planning an estate wedding with Estate Weddings and Events!

 

Some of the pros:

  1. You get the intimacy and privacy of having a garden wedding, without worrying about all the prep work and cleanup associated with having it in your own backyard!
  2. Break away from traditional hotel reception halls and their restrictions, and find a stunning estate of your dreams! (See our previous blog entry on our top 5 reasons to pick an estate vs. hotel.)
  3. Customize every aspect of your event from your linens to catering and beverage services, without anyone dictating your options to you.
  4. Ranch properties are a great blank slate to get your creative juices flowing, bring in tenting or dance the evening away under the glow of our market lighting, the possibilities are endless!
  5. The estate is available to you for a total of 12 hours on your special day, and usually 5 of which are for your event time, but additional hours can always be added on, and customized requests are always welcome.
  6. Holding both your wedding and reception at the estate will be more convenient for both you and your guests and will give you more time to spend with one another.
  7. We provide staffing to manage the estate on your wedding day to ensure that everything goes smoothly on the property.
  8. We provide special events insurance which protects both the homeowners and the clients in case of property damage.

Some of the cons:

  1. Although music at the majority of our venues must end at 10pm due to noise ordinance laws, that either means you have more time to go out afterward, or spend some quality pre-honeymoon time with your new spouse!
  2. Expect to pay more for a private estate than you would for a traditional hotel/reception hall venue.  You will need to bring in everything including tables and chairs, lighting, dancefloor, to some more unusual rentals like luxury restroom rentals, generators, and build out kitchens for your caterer.
  3. In case of bad weather, you might have to leave room in the budget to bring in tenting to keep your guests dry and warm for any outdoor weddings.
  4. We require either valet or shuttle service at our estates, but some estates only have a shuttle option as there is not enough space for all of the guests to park at the venue.

Next week we will have some Frequently Asked Questions answered for you regarding having your event at a private estate.

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